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Applications

Criteria

The Ian Potter Moving Image Commission is a biennial award. Applications for the third commission closed on 15 July 2016 (see Key Dates).

The Ian Potter Moving Image Commission supports:

  • Artists who have an ambitious, challenging project that demonstrates a significant shift or step forward in their practice
  • Artists who have a track record of working with the moving image, or who are collaborating with others who do.
  • Mid-career artists whose careers will benefit from the support available through The Ian Potter Moving Image Commission. 
  • Projects created by individual artists or artist collaborations.
  • Projects that are moving image centric and suitable for exhibition in ACMI’s Gallery 2. Projects involving artists from across different disciplines or that incorporate different art forms are welcome, however the main outcome must be a moving image artwork.
  • Ambitious moving image projects designed for exhibition in a gallery context.  There are no restrictions on the duration of the work, or on the number of channels.
  • Projects that are ready to enter production by January in the year after the award is made and that can be completed within 12 months of receiving the award.  Artists need to be able to fully commit to the production period and it must be possible for ACMI to maintain regular contact throughout the production process.
  • Applicants who are Australian citizens or Permanent Residents of Australia.  Proof of citizenship or permanent residency may be required.

We will not fund projects retrospectively. The purpose of the Commission is to support projects that involve the creation and presentation of new work.

Definitions

An 'ambitious, challenging project that demonstrates a shift or step forward':

  • a conceptual leap or departure from previous work
  • a significant shift in approach to form
  • reaching out to new audiences
  • developing hybrid work or working with new collaborators
  • a significant up-scaling of production values and/or duration and/or budget
  • a change in working practices, e.g. working for the first time with new collaborators, narrative script or actors.

Collaborators:

Artistic collaborators, not working with producers or technicians. 

Individual artists or artist collaborations:

The Ian Potter Moving Image Commission assists professional artists to develop their careers within the art world. If you have an established career as a screen professional within the film, television or video game industries, then your proposed project must demonstrate serious artistic intent with an understanding of gallery-based practice. Please note that individuals who have not worked with moving image in a gallery-based context previously are eligible to apply if they can demonstrate reasons for this shift in practice. This includes artists from visual arts, performance and film backgrounds.

Important notes:

As the Commission is such a major investment, we expect the new work to be the artist's primary focus. We understand artists may have other projects in various stages of development so we request that applicants are transparent in communicating their existing commitments. 

Applicants can only submit one proposal to the Commission.  You can, however, submit one application as the principal artist and be included as a collaborator on another artist’s proposal.  

In exceptional circumstances, some artists may be invited to apply. These applications will be assessed in the same way as any other and are not guaranteed funding. 

Essential Information

Important background information and explanation of key aspects of the application process...

Project description

In the application form, applicants will be asked to provide a project description. This should explain the overall scope of the project, the form the work is likely to take and an explanation of the subject, themes and ideas. This includes details of any artistic or technical collaborations.

Applicants should outline how they will approach the project in terms of production and technique, and how this sits with their existing practice and demonstrates a significant shift or development.  It should also describe how the audience will experience and interact with the work. It is understood that details may change or emerge as the project develops.

Production schedule

Applicants are required to provide a timeline that outlines key dates in the project production plan. If a shoot has to coincide with a particular season or if any particular research, tests or workshops need to be carried out, please indicate when.

Applicants should also outline any other commitments they may have during the development of the project. We understand and expect that key dates might shift during the development period. 

Project budget

At application stage you need only provide an estimate of the total budget – supplier quotes are not necessary. However, please note that there is no capacity for an increase in the Commission sum of $100,000. Therefore, please consider the scale of your project carefully, considering materials, technology, equipment, fees, travel, documentation, crating and freight.

ACMI will cover the cost of your project’s presentation where it includes standard audio-visual gallery equipment and infrastructure. For projects with particularly complex presentation systems, technology and exhibition design, the artist will be expected to cover this, at a level negotiated with ACMI. Any variation to the standard exhibition presentation costs will be at the sole discretion of ACMI.

Artist’s Fee

It is expected that commissioned artist(s) pay themselves an artist fee. The artist fee is not fixed, however, this will be looked at in the context of the budget, the scale of the project, the amount of time you need to allocate to making the work and the number of roles you will be taking on as part of the project. It is recommended that the National Association for Visual Arts (NAVA) fee schedule is used as a guide. The commission funds cannot be spent on arts training, study or conferences. 

The commission fee will be paid in instalments over 12 months, as negotiated between the artist and The Ian Potter Cultural Trust. It is likely that the payment schedule will be pegged to the commission’s production schedule. 

Technical specifications

Applicants are required to indicate what technology will be used in the production of the project, and where it will be sourced.  Applicants should outline what crew are required and whether or not particular individuals have committed to the project.

Format for the final commissioned project

Work can be produced, shot and screened in any various moving image formats, but please consult ACMI if your project involves rate or specialist technology.

Completion time

The project must be able to be completed within 12 months of receiving the Commission. The next [third] Ian Potter Moving Image Commission will be presented at ACMI in February 2018.

Debut/Premiere

The work will premiere at ACMI in February 2018 and should not have been shown elsewhere during its development.

Contractual arrangement

If your project is selected for The Ian Potter Moving Image Commission you will be required to sign formal agreements with both The Ian Potter Cultural Trust and with ACMI. These contracts will outline the role and obligations of all parties. The Ian Potter Cultural Trust and ACMI will not enter into contractual agreements with any secondary parties. The agreements will stipulate that the commissioned work is premiered at ACMI in 2018 and that the commissioned work, with full screen and exhibition rights, will be accessioned into the ACMI Collection. ACMI will reserve the right to accession the whole artwork, an edition, or individual components, including but not restricted to moving image material, 2D and 3D components of an artwork.

The agreement will include (and may not be limited to) the delivery materials, production schedule, payment schedule, production budget, marketing, communications, registration, Intellectual Property, licensing, acknowledgements, moral rights, confidentiality. Copyright will reside with the artist.

Support material for application

Applicants must provide up to three examples of their previous work, and/or a sample of their moving image practice of no more than five minutes duration in total. Previous work is a useful way to show the trajectory that an artist’s ideas have followed, and themes that have continued throughout their practice. Applicants are advised to refer back to previous works when writing the application as a useful way to illustrate the presentation, visual treatment and concepts they have in mind for the new project.

Applicants can submit still, or moving-image mock-ups or sketches of work in progress, but must explain them correctly in the list of support materials. Please note that the judging panel looks at the visual support material to assess artistic merit. Therefore, we recommend that majority of the support material is high quality documentation of recent, finished work.

If you believe it will enhance your application, we are happy to receive up to one page of storyboards, five still images, a one page gallery installation plan, two pages of script and/or five drawings. These should all be saved as individual JPEGs or as a PDF document, and saved to USB or CD.

We only accept moving image footage in a Quicktime format on a USB or CD.   The footage must not exceed five minutes.

We do not accept catalogues, photographs, colour photocopies, letters of support, PowerPoint presentations, slides or printed materials.

Shortlisted applicants

Short-listed applicants will be invited to work up a full proposal. The proposal development period includes bespoke mentoring with ACMI’s curators and production staff. Each artist will have access to up to two advisory sessions. ACMI will advise and assist with developing the budget, planning the production stages and the projects’ creative direction. In addition to this, each artist will also receive a development few of up to $3000 to cover associated costs.

Artists invited to prepare a full proposal will have their names published as part of the publicity around the Ian Potter Moving Image Commission.

Selection Process

The Ian Potter Moving Image Commission has a three-stage selection process

Stage 1

Applications

Applicants submit an initial proposal using the online application form.

Stage 2

Shortlisted Applications

Up to three artists will be shortlisted by a judging panel and invited to develop a full project proposal in a four week period. During this development period, the selected artists will be expected to work up a full budget, production schedule and proposal, and address any feasibility issues.

To assist with this, The Ian Potter Cultural Trust will provide a bursary of up to $3,000 per shortlisted applicant, and ACMI will provide up to two mentoring or advice sessions to assist with the development of a production plan and project budget.

Stage 3

Final selection

Shortlisted applicants will be interviewed by the judging panel and their full project proposal reassessed for feasibility and capacity to meet the commission assessment criteria.  Of these, one project will be selected as The Ian Potter Moving Image Commission.

Key Dates

Applications for the next Ian Potter Moving Image Commission (IPMIC No.4) will open in mid-2018. 

Please revisit this page in early 2018 for application details and key dates/deadlines or follow @IPMIC on Twitter for updates.

Key dates for the next commission are as follows:

Application and award dates published

April–May 2018 (TBC)

Applications open

June 2018 (TBC)

Applications close

July 2018 (TBC)

Winner announced

December 2018

Project commences

January 2019

Public exhibition

March 2020 (TBC) 

FAQs

What is the total amount of support provided for the IPMIC Commission?

Through the partners, the commission provides two levels of support to the successful artist: they receive $100,000 from The Ian Potter Cultural Trust, as well as highly specialised curatorial, production and presentation expertise provided by ACMI. 

Please note that there is no capacity for an increase in the Commission sum of $100,000.

Can I pay myself an artist's fee?

It is expected that commissioned artist(s) pay themselves an artist fee. The artist fee is not fixed, however this will be looked at in the context of the budget, the scale of the project, the amount of time you need to allocate to making the work and the number of roles you will be taking on as part of the project. It is recommended that the National Association for Visual Arts (NAVA) fee schedule is used as a guide. The commission funds cannot be spent on arts training, study or conferences. 

How many proposals can I submit?

Applicants can only submit one proposal to the Commission. You can however, submit one application as the principal artist and be included as a collaborator on another artist’s proposal.

Does the project have to be completed within 12 months of receiving the Commission?

Yes. The project must be able to be completed within 12 months’ of receiving the Commission. This Ian Potter Moving Image Commissions will be presented at ACMI in February 2014 -16 -18 -20 and 22.

Does the Work have to debut at ACMI?

Yes. The work will premiere at ACMI and should not have been shown elsewhere during its development.

How do you define ‘mid-career’ artist?

We consider artists to be mid-career if they can demonstrate at least five to ten years of professional practice.  While this need not be five to ten consecutive years of practice, there will be key achievements that will support your claim, such as the number and the calibre of exhibitions you have had.

Are international collaborations permissible?

Yes. However the artist applying for the Commission must be an Australian citizen or permanent resident of Australia.  Please bear in mind the logistical implications of working with a collaborator that you are not able to be in immediate contact with.  

Is the commission fee paid in a lump sum?

The commission fee will be paid in instalments over 12 months, as negotiated between the artist and The Ian Potter Cultural Trust. It is likely that the payment schedule will be pegged to the commission’s production schedule.

Will there be another funding round and can I apply again?

Yes. The Ian Potter Moving Image Commission is a decade-long biennial program. Applications will open for the third commission in 2016, then in 2018 for the fourth, and for the final commission in 2020. With the exception of previous IPMIC winners, artists are welcome to reapply in subsequent years.

Can I take on other projects whilst working on the Commission?

As the Commission is such a major investment, we would expect the new work you are producing to be your primary focus during the funded year. Having said this, we do accept that you may have other projects in various stages of development so we request that artists are transparent in communicating their existing and forthcoming commitments.

Does the Commission fund film, television and video game projects?

The Ian Potter Moving Image Commission assists professional artists to develop their careers within the art world.

If you have an established arts practice as a visual artist, and if your creative language borrows from the film, television or video game disciplines, you may apply.

If you have an established career as a screen professional within the film, television or videogame industries, then your proposed project must demonstrate serious artistic intent with an understanding of gallery-based practice. 

Can I get feedback on a project idea before I submit it?

ACMI’s curators can provide general advice on a project idea, but they will not read applications before they are submitted. Likewise, The Ian Potter Cultural Trust’s Program Manager can provide general advice on the preparation of an application, but will not read it before it is submitted. ACMI’s curators and The Ian Potter Cultural Trust Program Manager do not decide whether an application will be successful or not. Decisions regarding short-listed artists and winners are at the discretion of the judges. 

Is development support is available to short-listed applicants?

If your application is short-listed you will be invited to work up a full proposal, The proposal development period includes bespoke mentoring by ACMI’s curators and production staff. Each artist will have access to up to two advisory sessions. ACMI will advise and assist with developing the budget, planning the production stages and the project’s creative direction. In addition to this, each artist will also receive a development fee of up to $3,000 from The Ian Potter Cultural Trust to cover associated costs.

You will have around one month to develop a full proposal.  You will then be required to present your proposal in person to the judging panel.  We accept that, as you develop your idea, some aspects of the proposal may change.  You will be expected to address this in your presentation.

Artists invited to prepare a full proposal will have their names published as part of the publicity around the Ian Potter Moving Image Commission.

What does Gallery 2 at ACMI look like?

Online Applications

The link to the online application form is at bottom of this page.

Before you begin we strongly recommend you read these tips!

Tips for completing the online application form

Account set-up

In order to complete an online application, you first need to set up an account. Clicking on the Start Online Application button below will take you to the Ian Potter Cultural Trust application login page. 

Choose the New applicant?  link and you will then be prompted to create an account.

Working on your application

Before you start we recommend that you first print a Printer-Friendly Version of the form (top right of application screen) as this will allow you to see all the information required and begin preparing your application in advance. Or you can preview a sample Application form here.

For the narrative sections of the form, we suggest that composing your answers in a separate document e.g. Microsoft Word to insure against computer or internet errors.  As there are word limits for many of the questions it is also a good idea to check your word count before copying and pasting your responses into the application form.

Please use only plain text for information you enter or copy into your online application form. You may use quotation marks, numbered or bulleted lists, apostrophes, $ signs, parentheses, and hard returns. Do not use bold, underline, or italics as the software does not recognise this formatting.

Web browsers supported

Most browsers are supported by the online application software, however, for best results use the current version of Internet Explorer or Mozilla Firefox. On Mac computers Safari is also supported. Google Chrome is not recommended for these applications.

Ensure that internet cookies are enabled on your browser. If you aren’t sure how to check this, or how to enable them, just Google ‘how to enable internet cookies’ and you will have several help options.

Saving your draft application

Do NOT use your browser's back and forward buttons to navigate through the form as it may cause you to lose your application information. Use only the page links across the top of the application form or the Next link at the bottom of the page.

Our online application system automatically saves your application form when you change pages i.e. by clicking Next, or when you choose Save and Finish Later (this option will close the application).  If you are concerned about saving while you are working on your application just click Next at the bottom of the page to go to the next page and it will save any information you have entered.

The Save and Finish Later option allows you to enter information and review your application any time before formally submitting it.

Accessing an application in progress

Once you have saved your application you will receive an email with a unique URL which will take you back to your application or you can access it via the Apply  button below. This will take you to the account login page, which will allow you to log in to open and continue working on an unsubmitted application.

When using the emailed unique URL please make sure the whole URL is hyperlinked (cut and paste to browser if link does not work) to avoid error messages.

There is no time limit on entering data in the online application.

Reviewing your final application

When you have finished entering all the information into the form, click Review My Application in the header menu. Check and edit your application as necessary.

TIP: Ask someone who doesn’t know what your project is to read the application before you submit it to ensure it is clear and easily understood.

Only one person can edit your application at a time (only one instance of the application can be open at a time) and you cannot have multiple browser pages open on the application.

The Email Draft button at the top of the screen allows you to email a draft of the application to someone else for review and discussion before finalising the application and submitting it to the Trust.

Print a copy of your completed application prior to submitting it. Click the printer friendly version link at the top right of the screen and then use your browser's print icon

Submitting your final application

To submit your application you must scroll to the bottom of the page and click Submit. A confirmation page will immediately appear with your reference number. Your online application has not been submitted until you see the confirmation page with your reference number. An email confirmation and a copy of the submission will also be emailed to the email address provided in the application. If confirmation is not received, check your email junk folder or spam.

In addition to the online application, we require seven (7) printed copies of your written application, and seven (7) copies of the USB or CD containing any support material to be delivered to the address on the application form.

The USBs or CDs with the support material should be clearly labelled with the applicant’s name and posted with the written application to The Ian Potter Cultural Trust.

Applicants should also provide a list of the files that are on the USB or CD. 

To ensure you have included all the necessary to accompany your hard copy application, we have a provided an application checklist which must be completed and included with your application.

REMEMBER: hardcopy of your application must be received in our office by 5.00pm on the closing date with any other specified attachments.

If you have any other questions or if you encounter technical difficulties that aren't answered on this website, please contact the Trust on 03 9650 3188 or by email at applications@ianpotter.org.au